e-Mail

Yes, there is a limit to what you can send
There is always the temptation to send photos by the squillion or exchange large files - please do not - there are restrictions.
 * Size limits** are 20 Mb (for the entire email) - you can usually send a few photos for this amount but using one of the online photo services is SOOO much better. See the Wiki entry on photo sharing sites.


 * Attachment limits** - no more than 10 things attached to a single mail. Viruses commonly tried to disguise themselves in multiple attachments so this is an imposed limit.


 * Incoming limits** - your mail file isn't currently on quota but large attachments or multiple attachments are subject to the same test as outgoing mails.

All mail that exceeds these limits SLOOOOOOWWWWSSSS down the system - it give us plenty of chance to track down the mail and find the offending item. If in doubt about the size of an attachment please aks one of the //friendly// ICT staff to ensure it will travel sucessfully. Emails larger than the 20Mb limit will be rejected by our email system and not sent.

Check that deleted folder - often
All mail you have read and deleted - by default - goes to the deleted folder. There have been cases where these have started to accumulate messages - yes byt the thousands, thousands and thousands. It serves to slow down your mail, makes searching a very long process and also causes us to need to shut the system down a couple of times a year to conduct a very laborious backup. Please clean it regularly. More than 100 deleted mails is already too many. You can set your email client (Outlook) to empty the deleted items each day when you close the program, please contact the ICT staff if you are unsure of how to do this.

Managing your emails
Don't use your Inbox to store all of your emails. The most efficient way is to create 'subfolders' and move the emails from your Inbox to these folders. This lets you organise them however you prefer (person, subject, date, etc.) and keeps your Inbox free of clutter so that only new mail and things that you still need to refer to are always in easy view.

**Helpful suggestions**
You may find some of this process here http://www.43folders.com/izero of some use. No exepctation that you do it all, but the approach will make your e-mail use more effective. Here is a video on the same issue (it's a bit long) http://video.google.com/videoplay?docid=973149761529535925